Receptionist/Billing Coordinator – 835238

Job #: 835238
Salary: $13-18/hr
Industry: Legal
Location: Madison, WI
Category: Administrative Positions
Legal Positions

Description / Qualifications

Our Madison-area client is looking for an experienced receptionist/billing coordinator for their downtown Madison office. Their ideal candidate will have 3-5 years of reception/administrative experience with familiarity with QuickBooks as well. If you are an personable, polished professional with a “can-do” attitude, please consider applying.

  • Receptionist duties: greeting and seating clients, answering phones, handling faxes, processing the firm’s mail, running credit card payments from clients, processing check payments that come into the firm, ordering supplies, helping attorneys with straightforward tasks to lighten the load for paralegals. Prior reception experience in a law firm a huge plus.
  • Billing Duties: once monthly entering attorney time and running draft bills using QuickBooks program. Prior experience with QuickBooks a huge plus.
  • Light Bookkeeping: Entering client payments into QuickBooks, paying the firm’s bills, allocating expenses to attorneys in QuickBooks, assisting with payroll. We have an accounting firm for major bookkeeping duties.
  • Attitude is important. We are seeking a problem-solver, who is solution-oriented and eager to be part of the team. We would like a positive, smiling, “yes I can” person!
  • This is a job that is never dull, always challenging, and affords you the opportunity to grow and advance quickly. We are a tight knit group that supports each other. We know the families, hobbies, humor and personalities of others in the office. We are a drama free environment!
  • Hours are approximately 8:00 AM – 4:30 PM with time off for lunch (about 30 hours per week). Benefits offered, including parking, 401(k), disability insurance, life insurance, etc. Pay commensurate with experience, but in the range of $13 – $18 per hour.