Office Manager – 835077



Job #: 835077
Salary: $12-17/hr
Industry: Non-profit
Type:Temp-To-Hire or Direct Hire
Location: Madison, WI, USA
Category: Administrative Positions
Professional/Technical Positions



Description / Qualifications

We have an exciting opportunity with a public housing organization in need of an office manager. If you feel passionate about helping others, working in property management, and having autonomy in a position, this may be for you!

 

This role is responsible for overseeing the effective functioning of the entire office in order to best serve the residents and ensure operations run smoothly. This requires ensuring there is effective communication between the various functions and roles that effect the management of the housing, keeping track of processes to ensure they are running smoothly and constantly progressing as well as participating in proactive planning for improvements. Specific examples are below:

  • Participate in and be responsible for nurturing effective communications, interpersonal relations amongst staff, residents and other individuals and organizations that may be involved from time to time in the conduct of management transactions
  • Providing work assignments and oversight for the other staff in the office that are under the direction of the Office Manager
  • Ensuring communication, progress tracking and follow-up related to processes that move between the Manager and Maintenance or the Occupancy Specialist
  • Communicating with maintenance staff on work order requests, upcoming move out and inspections, vendor relations and other communications within the office
  • Serve as a “back up” person for the Secretary when needed. This will include answering the telephone, receiving rents and other routine duties performed by the secretary
  • Serve as a “back up” for the Manager. This person will act as Manager in her/her absence and must be knowledgeable of, and able to perform, all functions of this position. This includes routine functions as well as circumstantial situations that arise in the performance of managing housing developments
  • Participate in project improvement planning, budget process, and obtaining and approving bids for various projects
  • There are a number of functions, which take place in this office on an annual basis. The individual in this position should remain open and flexible to take on additional tasks when this occurs and on as “as needed” basis

 

Job Requirements:

  • Strong organization and multitasking skills
  • Effective interpersonal skills and the ability to work with diverse parties
  • Highly proficient computer skills
  • Experience or interest in working with non-profit organizations

 

Benefits:

  • Autonomy and ownership in your position
  • Formal education training as well as cross training within the organization

Traditional benefits such as health, dental, 401K, PTO, etc