Legal Administrative Assistant – 835490

Job #: 835490
Salary: Commensurate with experience
Industry: Legal
Type:Direct HireTemp-To-Hire
Location: Madison, WI
Category: Legal Positions

Description / Qualifications

Our Madison-area client is seeking a Legal Administrative Assistant to support their busy team. They are seeking a confident, top-knotch professional to support the attorneys in meeting the needs and demands of the attorneys of their busy practice groups. If you are highly organized, process-driven, and experienced in the legal industry, we want to speak with you!

Job duties include but are not limited to:

  • Schedule and calendar hearings, appointments, meetings, depositions, etc.
  • Assist in the preparation for meetings, appointments, hearings, etc.
  • Monitor e-mail, regular mail and voicemail
  • Obtain/maintain contact information
  • Organize and maintain filings (including electronic filing) and files; assist timekeepers with organizing projects
  • Extensive phone contact including resolving questions or concerns from clients, other attorneys and co-workers
  • Compose basic or routine letters/transmittal e-mails
  • Compose documents from rough draft, handwritten materials and/or dictation into proper format
  • Enter timekeepers’ time entries
  • Proofread for content, spelling, punctuation and grammar
  • Make travel arrangements, and complete expense reports

This position requires superior administrative skills and professionalism. Qualified candidates must have a minimum of 3-5 years of experience. Other required qualifications include:

  • Excellent written, oral and e-mail communication skills
  • Excellent listening skills
  • Prioritize and handle/complete multiple tasks with competing deadlines
  • Strong technology skills. Demonstrated proficiency and experience with Microsoft Word/Excel/Outlook/PowerPoint; and willingness to learn new tools
  • The ability to see the “big picture” and consistently follow up on outstanding details
  • Outstanding customer service/interpersonal skills
  • Exceptional organizational skills
  • Efficiency, flexibility and patience
  • Ability to display complete discretion and tact with confidential information