Buyer – 835125

Job #: 835125
Salary: $21-22/hr
Industry: Healthcare
Location: Madison, WI, USA
Category: Accounting/Finance Positions
Professional/Technical Positions

Description / Qualifications

This large Madison organization is looking for a temporary buyer to assist in their Procurement Services department. This person will be responsible for the accurate processing of purchase orders and providing assistance to level department staff. The position is set to last at least three months, with a good chance of renewal for additional three month increments.


Job Duties:

Technical Responsibilities:

  • Provide premier customer service to internal customers, other Support Service departments and supplier representatives.
  • Manage Purchasing activities to include requisitions, workflow monitoring, Purchase Orders, quotations, match exception resolution, order acknowledgments, order expediting, phone orders, and order processing in a timely and accurate manner.
  • Perform routine pricing negotiations, with existing suppliers, for the purchase of goods.
  • Expedite or alternate source urgently needed products that do not meet agreed upon delivery dates. Update purchase orders with accurate arrive dates, product availability and backorder status.
  • Advise suppliers and internal customers of lead times, shipping errors and back orders.
  • Seek cost reduction opportunities with new and existing suppliers.
  • Resolve pricing, unit of measure, quantity and other issues to ensure order accuracy and timely payment of supplier invoices
  • Identify Items as candidates for addition to inventory or the PeopleSoft item master and coordinate item additions and updates with Knowledge Center team.
  • Assist in the development of bid specifications and analysis of bid results.
  • Verify prices through Group Purchase Organization contracts, local contracts, price lists, written and verbal quo
  • Train and mentor other Buyers in PeopleSoft and Purchasing practices and processes.
  • Participate in process improvement projects and initiatives. Take ownership of departmental processes.
  • Other tasks as assigned.



Professional responsibilities:

  • Guide and assist customer departments to adhere to Purchasing Policies, Procedures and processes.
  • Participate in process improvement projects and initiatives. Take ownership of departmental processes
  • Assist departments in utilizing existing contracts, locating sources for supplies and finding alternative products.
  • Professionally handle correspondence with vendors and customer departments. Resolve disputes between the organization and suppliers to the satisfaction of bo
  • Collaborate within category management structure to provide premier customer service to colleagues and internal customers.
  • Excellent communication (verbal and written), interpersonal and professional interactive skills. Ability to effectively present information and respond to questions from suppliers, customers, management and inter-department staff. Capable of working with internal staff from other departments in a proactive and constructive manner.
  • Customer Service – Provide proactive customer service in anticipation of needs. Respond promptly to requests for service and assistance as needed. Follow up as needed. Go the extra mile for internal customers, ensuring the customer has a firm understanding of Purchasing process and has required information.


Job Requirements

  • Two years of purchasing-related experience required
  • High school diploma required, Bachelor’s Degree in Business or a related field preferred
  • CMRP preferred
  • Exceptional customer service
  • Strong computer skills, specifically related to purchasing software